Aura Business runs the order that arrives as a project: hundreds of beds and cabinets won on a tender, released in phases as wards become ready, assembled and installed on site, then carried on a warranty rather than an annual contract.
Hospital furniture is rarely bought one bed at a time. A new hospital block, a ward refurbishment or a government tender produces a single order for hundreds of identical items, and that order is then released slowly, because the wards are painted and handed over in sequence. Software for hospital furniture suppliers has to hold one order against many part deliveries, so everybody can see what has gone, what is due and what has been billed.
The service story is also different from equipment. Beds, trolleys and cabinets are mechanical rather than electronic, so the obligation is usually a warranty with a stock of replacement castors, actuators, side rails and hydraulic parts, not a maintenance contract with scheduled visits. Aura Business tracks the order in phases, sends installation crews with job cards, and records warranty claims against the item and the ward it was installed in.
The order value makes the business. The margin is lost in transport done twice, items delivered to the wrong floor and installation labour standing idle.
After six part deliveries nobody agrees on how many beds are still due against the original order.
A consignment reaches a hospital where the ward is not plastered, and the stock sits in a corridor at your risk.
Goods moved on challans over three months, and invoicing is reconstructed later from a pile of paper.
Assembly teams are sent without a list of what is on site, so half a day is spent finding cartons.
A bed fails in its second year and nobody can say when it was supplied or whether it is still in warranty.
Payment follows delivery and installation stages, and the paperwork proving each stage is scattered.
The tender is tracked with its documents, deadlines and EMD, and the submitted rates are recorded for reference.
The award becomes a sales order with the full quantity, and the expected release phases are agreed with the hospital.
Purchase orders go to the manufacturer, goods are received into the warehouse, and stock is reserved against the order.
Each release goes out on its own delivery challan and e-way bill, and the balance against the order updates automatically.
An installation job is raised per ward, closed on the mobile job card with photos and the ward in-charge signature.
Tax invoices are raised against the delivered and installed quantities, and payments are tracked against the order.
Each supplied item carries its warranty period, and a claim later opens a job with the part replaced from spares.
Workflow: Every challan is raised against the sales order line, so the order shows ordered, delivered and pending quantities at any moment.
Result: One number both sides can read.
Workflow: The next phase is planned against the hospital's handover dates and despatched when the ward is confirmed ready.
Result: No stock sitting unprotected on a building site.
Workflow: The ward installation job closes with photographs of the assembled beds and the ward in-charge signature on the mobile app.
Result: Evidence for the stage payment on the same day.
Workflow: The item is found by its supply record, the warranty status is visible, and a job is raised with the replacement part issued from spares.
Result: A repair rather than an argument.
Electric and manual beds supplied by the ward.
Trolleys, cabinets, tables and stainless steel items.
Rate contracts and phased supply to public hospitals.
Multiple categories against a single build.
A standard specification rolled out across sites.
Problem: A distribution business run entirely on WhatsApp and Excel.
Built: Field app, manager dashboard, GST billing and payment tracking.
Stack: React Native, Supabase, WordPress.
Problem: No online store or way to manage distributors.
Built: Storefront, distributor portal, quote-to-order and 253 SEO pages.
Stack: Supabase, JavaScript, Playwright.
Yes. The sales order holds the full quantity and each release goes out on its own delivery challan, so ordered, delivered and pending quantities are visible on the order at any time without adding up paperwork.
Usually not. Most furniture obligations are warranty rather than scheduled maintenance, so the platform records the warranty period per supplied item and raises a job when a claim comes in. Annual contracts are available if you sell them on powered beds.
Installation is raised as jobs per ward or floor, assigned to a crew with a date, and closed on the mobile job card with photographs and the ward in-charge signature. Offline mode covers sites without network.
Yes. Create the site store as a warehouse location and transfer stock to it. Movements are recorded, so what is on site and what has been installed are separate and countable numbers.
Yes. The tender tracker holds documents, EMD and deadlines, rate contracts govern the price on repeat supply, and outcome analytics show your win rate by category. See tender management software.
Castors, side rails, actuators and similar parts are stock items with reorder levels, and a part used on a warranty job is issued against that job so stock drops and the claim history builds against the item.
Tell us how you work today. We will show you what the platform would look like for you, and give you a clear scope and timeline.
Founder-led · Chennai, India · Built and supported by the person who wrote it