Aura Business buckets every unpaid invoice by how long it has been outstanding, ranks customers by what is at risk rather than what is loudest, keeps a running customer ledger, and applies the credit limit and credit days you agreed.
Receivables ageing sorts every unpaid invoice by how long it has been outstanding and groups it into buckets, so a balance that is a week old is never confused with one that is five months old. The total owed is a number your accountant already has. The ageing is what tells you which part of it is still normal trade credit and which part is a problem.
Aura Business holds this in the Finance and Accounting suite, fed directly by the invoices raised in the billing suite and the receipts entered against them. Because invoices, receipts, customer credit terms and the WhatsApp reminder run through the same system, the ageing view is also a working list: you can open the customer, see every open invoice, and act on it.
A distributor with healthy sales and bad collections is a distributor that runs out of cash while looking profitable.
The outstanding figure is known to the rupee and nobody can say how much of it is over ninety days.
The customer who calls gets attention, while the quiet one with the oldest balance is never rung.
Payments arrive as bulk transfers and are never matched to specific invoices, so the ledger drifts.
A customer already past their agreed limit is despatched to again because the limit lives in someone's head.
Three people chase the same customer and none of them knows what the last one was told.
An invoice was never going to be paid because of a short delivery, and nobody found out for a quarter.
The GST tax invoice enters the customer ledger with its date and due date.
The customer's credit days set when the invoice becomes overdue, not a general rule.
The open balance falls into a bucket and moves along as it ages.
The desk works down by age and value, not by who telephoned.
An automated WhatsApp reminder goes out on the schedule you set.
Payment matched against specific invoices, and the ledger and ageing update.
A disputed invoice is flagged and settled by credit note rather than sitting in the bucket.
Workflow: The oldest and largest open balances are at the top of the ageing view with contact details and the last follow-up note.
Result: The calls that matter are made first.
Workflow: A hospital pays one amount against four invoices; the receipt is split and applied to each.
Result: The ledger agrees with the customer's own records.
Workflow: A dealer already past their credit limit places another order and the limit breach is flagged before despatch.
Result: Exposure stops growing on its own.
Workflow: A reminder prompts the customer to say a line was short-supplied, and a credit note settles it.
Result: The invoice leaves the bucket instead of ageing in it.
Hospital payment cycles that run long by habit.
High invoice counts where small balances add up.
Dealer networks with individual credit limits.
Contract instalments and service invoices both outstanding.
Project billing with retention and staged payments.
Problem: A distribution business run entirely on WhatsApp and Excel.
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Yes. The bucket boundaries are configured to match how your business thinks about credit, because a distributor selling to government hospitals has a very different sense of normal from one selling to private clinics.
No. It manages invoicing, receipts, ageing and collections. Your accountant keeps the books, using the Tally or accounting export and the GST returns prep. See GST billing.
Each customer carries a credit limit and credit days. The credit days set the due date on their invoices, and an order that would take the customer past the limit is flagged for a decision before despatch.
Yes. A receipt can be applied across multiple open invoices, wholly or partly, so a bulk transfer from a hospital leaves the ledger accurate rather than sitting as an unallocated credit.
Yes. Contract instalments, product invoices and service invoices are all invoices, so they age together and appear in the same customer balance. See AMC billing.
Yes. Outstanding reminders can be sent on a schedule over WhatsApp and stop when the invoice is settled. See WhatsApp payment reminders.
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Founder-led · Chennai, India · Built and supported by the person who wrote it