Aura Business fetches relevant government tenders every morning into a tracker, keeps your bid documents in a vault, reminds you of EMD and submission deadlines, records outcomes so you learn where you win, and manages the rate contracts that follow.
Tender management software for medical equipment collects the government and institutional tenders relevant to your product lines, tracks each one from discovery to outcome, holds the documents you need to bid, and reminds you of the money and dates that can disqualify you. In Aura Business the Tenders and Government Sales suite does this with a tracker that fetches tenders every morning, a document vault, EMD and deadline reminders, outcome analytics and rate-contract management.
Government buying in India runs through state medical services corporations, medical colleges, district hospitals and online marketplace portals, each with its own formats and timelines. The bid itself is still submitted on the authority's portal; what the software does is make sure you saw the tender, met the deadline, paid the EMD, and know afterwards whether bidding there was worth it.
A supplier with the right product and the right price still misses out when the notice is seen late, the EMD is not arranged, or the document set is one certificate short.
Someone checks a portal when they remember, and the notice with a fourteen-day window is found on day ten.
The authorisation letter is in one email, the GST certificate in another, and the latest balance sheet on the accountant's desk.
Earnest money is paid late, or refunds from lost bids are never followed up and sit with the authority.
Pre-bid meeting, query deadline, submission time and opening date all matter, and one of them is always missed.
You bid everywhere and cannot say which authorities you win with or what price took the last one.
A rate contract is won and then forgotten, so orders that could flow under it are re-quoted from scratch.
Relevant tenders arrive in the tracker every morning, filtered to your categories and states.
Decide bid or no-bid, assign an owner, and log the key dates.
Pull standard documents from the vault; build the price schedule from the quotation builder.
EMD payment, query window and submission reminders on WhatsApp and the desk.
Bid submitted on the authority's portal; the record marks it done with the reference.
Won, lost or cancelled, with the winning price where published, and EMD refund tracked.
A win becomes a rate contract or an order, and feeds future quotations.
Workflow: The tender executive opens the tracker at 9 am and sees the notices fetched overnight for patient monitors and lab analysers in three states.
Result: No portal checking, no notice found on day ten.
Workflow: Authorisation letters, GST and PAN, turnover certificates and past supply orders are pulled from the vault; the price schedule is built from the catalogue.
Result: The bid is complete and consistent with previous submissions.
Workflow: A lost bid's EMD shows as unrefunded sixty days later and appears on the receivables view.
Result: Money that used to be forgotten comes back.
Workflow: Win-rate analytics show one authority has never awarded to you in eight attempts, while a medical college has awarded three of four.
Result: Effort moves to where it wins.
Medical services corporations, district hospitals, medical colleges.
Bidding on behalf of a principal with authorisation letters.
Direct bids and dealer-supported bids in several states.
Reagent rate contracts and analyser tenders.
PSU and municipal tenders with the same EMD and deadline rules.
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The tracker fetches government tender notices every morning for the categories and states you configure, so your desk starts the day with a list rather than a search. Which sources are covered for your product lines is confirmed during scoping.
No. Bids are submitted by you on the authority's own portal, including online marketplace portals. Aura Business tracks the tender, prepares the documents and price schedule, reminds you of deadlines, and records the submission reference and outcome.
Each tender records the EMD amount, the mode, the date paid and the refund status. Unrefunded EMDs from lost or cancelled bids stay visible until the money returns, so they are chased like any other receivable.
Outcomes by authority, product line, state and period, with the winning price where the authority publishes it. Over a few quarters this shows which buyers you win with and where bidding is not worth the effort.
The rate contract is stored with its prices, quantities and end date. Quotations and orders to that buyer use those prices, and the end date is watched so you can renew or re-bid. See service contract management software.
Yes. The quotation builder produces a tender format from the same catalogue lines, so prices, HSN codes and GST are consistent between your commercial quotes and your bids. See quotation software.
The full operations platform.
Price schedules from the catalogue.
Committees and follow-ups.
Contracts that follow a win.
Assets delivered under a tender.
Why tenders need their own suite.
Agreed prices held for a period.
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Founder-led · Chennai, India · Built and supported by the person who wrote it