Aura Business builds GST-correct quotations from your catalogue, keeps every revision as a version, produces proforma and tender formats, and converts the accepted quote into a sales order and tax invoice without anyone re-typing a line.
Medical equipment quotation software produces a priced, GST-correct offer to a hospital from your product catalogue, tracks each revision the purchase committee asks for, and converts the accepted version into a sales order and a tax invoice. In Aura Business the GST Quotation Builder is the first module of the Quotation, Orders and GST Billing suite, and it reads the same catalogue, customer master and rate contracts as the rest of the platform.
Hospital buying is rarely one quote and one order. A committee asks for a revised configuration, the biomedical department wants a different accessory, purchase wants a proforma for advance payment, and a tender needs the same items in a prescribed format. The builder handles each of those as a version or a document type on the same enquiry, so the trail from first offer to final invoice is complete.
It is usually typed in a word processor, priced from memory, and revised by saving a new file. By the fourth revision nobody is sure which one the hospital accepted.
The rep quotes last year's rate, or a rate agreed for a different hospital, and the discount is discovered at invoicing.
HSN codes and CGST, SGST or IGST are added at the end, and a wrong tax line makes the committee send it back.
Quote_final_v3_revised.docx is not a version history, and the accepted version cannot be proved.
The accepted quote is keyed again into accounting software, and the two do not match.
A proforma for advance and a tender schedule are made from scratch, with different totals from the quote.
A quote sent to a committee in April is never chased because it lives in someone's sent folder.
A lead, an inbound quote request or a tender opens the opportunity.
Lines pulled from the catalogue with HSN, price and GST; rate-contract prices applied where they exist.
PDF on your letterhead shared by email or WhatsApp; follow-up date set.
Each change saved as a new version; the committee sees the latest, you keep them all.
The accepted version becomes a sales order, and a proforma if advance is needed.
Tax invoice, delivery challan and e-way bill raised from the order; payment tracked to receipt.
Workflow: The rep changes the configuration twice and the payment terms once; each is saved as a version on the same quote with a date.
Result: The accepted version is on record and the invoice matches it exactly.
Workflow: The hospital's purchase department wants a proforma to release advance; it is generated from the accepted quote with the same totals.
Result: No second document typed by hand, no mismatch.
Workflow: A lab in another state is quoted; the builder applies IGST instead of CGST and SGST because of the customer's address.
Result: The tax lines are right the first time.
Workflow: The lines from the quotation are reused for the tender schedule, and the tender is tracked with its EMD and deadline.
Result: One price list, two documents, one record.
Quoting hospitals, nursing homes and labs every week.
Configurable products with accessories and options.
Tender schedules and rate-contract pricing.
Dealers quoting from a principal's price list.
Any B2B seller whose quote becomes a GST invoice.
Problem: A distribution business run entirely on WhatsApp and Excel.
Built: Field app, manager dashboard, GST billing and payment tracking.
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Problem: No online store or way to manage distributors.
Built: Storefront, distributor portal, quote-to-order and 253 SEO pages.
Stack: Supabase, JavaScript, Playwright.
Yes. Each catalogue item carries its HSN code and tax rate, and the builder applies CGST and SGST for customers in your state or IGST for customers in another state, based on the customer address. The same lines flow to the tax invoice.
You edit the quote and it is saved as a new version. Earlier versions stay on the record with their dates, so when the committee accepts one you can convert exactly that version to an order.
Yes. A proforma is generated from the accepted quotation for advance payment or import formalities, and the final tax invoice is raised separately with its own gapless number when goods are supplied.
The lines of a quotation can be reused in the tender format, and the tender itself is tracked in the Tenders suite with its EMD and submission deadline. See tender management software.
Yes. The quote-request inbound module captures enquiries from your website or portal straight into the pipeline, where a rep prices them in the builder.
It produces the GST invoice and tracks payments, and a Tally or accounting export is included so your accountant's books stay in step. See GST billing software.
The full operations platform.
Invoice, e-invoice, e-way bill.
Committees, demos, follow-ups.
EMD, deadlines, rate contracts.
What a medical equipment CRM is.
When Excel stops working.
Where the quote request starts.
Quote at the contracted rate.
Tell us how you work today. We will show you what the platform would look like for you, and give you a clear scope and timeline.
Founder-led · Chennai, India · Built and supported by the person who wrote it