Aura Business tracks spares by serial or unit across warehouses and engineer kits, deducts what each job consumes, watches batch and expiry on consumables, raises reorder alerts, and scans barcodes at receipt and issue.
Medical spare parts inventory software keeps a live count of every spare, consumable and accessory you hold, at the level of the individual serial or unit where it matters, across the main warehouse, branch stores and the kits your engineers carry, and reduces that count when a job card says a part was fitted. In Aura Business this is the Inventory and Warehouse suite connected to the Field Service suite, so the job card and the stock ledger are the same transaction.
Spares are the stock most dealers lose track of, because they leave the warehouse in a bag rather than on a challan. Treating an engineer's kit as a location of its own, with parts issued to it and consumed from it, is what makes the number on the screen match the shelf.
Sales stock moves on invoices and challans. Service stock moves in pockets, and that is where the leakage sits.
An engineer takes three sensors for the week and returns one; the other two are somewhere between the van and a hospital.
The part was fitted, the job was done, and the stock ledger still shows it on the shelf.
A board fails under warranty and nobody can say which serial went into which machine on which date.
Electrodes, reagents and batteries with expiry dates are used past date because nothing tracks the batch.
The commonest spare runs out on the day a critical call comes in, because nobody watched the minimum.
The part is sitting in the other city's store while the main warehouse orders it again.
GRN against the purchase order; serials or batches scanned in with expiry where it applies.
Located in a warehouse, a branch store or a bin, with a minimum level set.
Parts allocated to an engineer's kit, which is its own stock location.
The mobile job card records the part fitted; the kit stock drops and the serial is tied to the asset.
Unused parts return to store; used parts are billed or closed to the contract.
Low-stock alerts raise a purchase order to the supplier at the agreed price.
Workflow: Parts issued to the kit on Monday, consumed on job cards through the week, and the balance returned or carried on Friday, all on the ledger.
Result: The kit count is known without a physical check.
Workflow: A failed board's serial shows the GRN it arrived on, the kit it was issued to, and the machine it was fitted in.
Result: The claim to the supplier has dates and evidence.
Workflow: Batches with the nearest expiry are flagged at issue so the engineer takes those to site.
Result: Less write-off, nothing used past date.
Workflow: The main warehouse is out of a sensor; the multi-warehouse view shows four at the branch store, and a stock transfer is raised.
Result: The call is served the same day without a fresh purchase.
Sensors, boards, probes and consumables across brands.
Reagents and consumables with batch and expiry.
Own spares issued to service partners and engineers.
Serialised components across plants and sites.
Spares from several principals in one ledger.
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Yes. Serial and unit-level stock is a module in the Inventory suite, so a board or probe with a serial is tracked from GRN through issue to the machine it was fitted in. Consumables without serials are tracked by quantity and batch.
Each engineer's kit is treated as a stock location. Parts are issued to it from the warehouse, consumed from it on job cards, and returned from it at the end of the week, so the ledger shows what each engineer is carrying.
Yes. The Spare Parts Used per Job module deducts what the engineer records from the kit or warehouse it came from, and the same lines appear on the service invoice or close against a CMC. See service management software.
Yes. Batch and expiry tracking covers reagents, electrodes, batteries and other dated consumables, and items nearing expiry are flagged at issue so they are used or returned in time.
Yes. Barcode and QR scanning is available at goods receipt, issue and stock take on the mobile app, and QR labels can be printed for items that arrive without one.
Low-stock alerts can raise a purchase order to the supplier at the price on their price list, the PO goes through approval, and the goods receipt stocks the parts in and opens a payable. See inventory software for the wider suite.
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