Aura Business is built for distributors whose orders belong to a construction programme: material called off in phases, stock sitting at site, installation crews finishing the job, and payment that arrives long after the goods did.
A building products distributor does not sell to a buyer who takes the goods and goes away. The order belongs to a project, and the project decides when material is wanted. The tiles are called off when the floors are ready, the doors when the frames are in, the sanitaryware when the plumbing is done. One purchase order can therefore turn into eight despatches over five months, and the only figure that matters at any moment is ordered against delivered against still to go.
The second complication is that your goods keep moving after they leave your godown. Material is stored at the site, sometimes in a room you are responsible for, sometimes in the open. A crew of yours installs part of it. Short supply and damage are argued about weeks later. And the money follows the project rather than the invoice, with a portion held back until the work is signed off. Aura Business keeps the order, the releases, the stock at each location, the installation job and the outstanding amount on one record, so the argument has evidence behind it.
Almost every loss in project supply hides in the difference between three quantities that nobody keeps in one place.
The order is on paper, the despatches are in a challan book, and the balance is worked out by hand when the contractor asks.
Once goods reach the site they leave the stock sheet, so shortages are discovered by the crew on the day of fitting.
A signed challan sits somewhere in a vehicle file, and the site engineer remembers the delivery differently.
The crew goes out and comes back, and what was fitted, what is pending and what was damaged is recounted verbally.
The amount withheld until completion is not chased like an invoice because nobody is holding a list of it.
The contractor pays when he is paid, so ageing runs long and the oldest balances belong to finished jobs.
The enquiry arrives as a list of items, sizes and makes, and the GST quotation is built against that schedule.
The sales order holds the full ordered quantity per line, whatever the delivery dates turn out to be.
Each call-off is despatched on a delivery challan against the order, so delivered and balance quantities update themselves.
A site store is treated as its own stock location, so material lying at the project is still material you can count.
The crew works from a mobile job card, records what was fitted, and closes with photographs and the site signature.
Tax invoices are raised per release or consolidated, with e-invoice and e-way bill details carried from the same lines.
The payment tracker keeps the balance and the withheld amount visible until the project account is actually closed.
Workflow: Every despatch is raised against the sales order, so ordered, delivered and balance quantities sit on one screen per line.
Result: The contractor gets the balance in a call, not a day later.
Workflow: Material moved to a project is transferred to that site location rather than written off the books at despatch.
Result: Shortages are seen before the crew arrives to fit.
Workflow: The challan, the received signature, the job card photographs and the installation date all hang off the same order.
Result: A short-supply claim is answered with records.
Workflow: Retained and part-paid balances stay open against the customer in ageing instead of disappearing once the job is complete.
Result: Closed projects get chased like live ones.
Large schedules, phased call-offs, breakage to account for.
Measured items, site fitting, defect calls after handover.
Supply against a project schedule with a service tail.
Repeat lines, many contractors, credit stretched thin.
Buying, storing and installing on the same project.
Problem: A distribution business run entirely on WhatsApp and Excel.
Built: Field app, manager dashboard, GST billing and payment tracking.
Stack: React Native, Supabase, WordPress.
Problem: No online store or way to manage distributors.
Built: Storefront, distributor portal, quote-to-order and 253 SEO pages.
Stack: Supabase, JavaScript, Playwright.
Yes. The sales order carries the full ordered quantity and each call-off is despatched against it on a delivery challan, so delivered and balance quantities stay current without anyone maintaining a separate tally sheet.
Treat the site as a stock location. Multi-warehouse stock lets material be transferred to a project store rather than vanishing from the books at despatch, so what is lying there can be counted, issued to a crew and reconciled at the end.
Yes. Installation is dispatched as a job with a mobile job card the crew completes on site, covering items fitted, materials consumed, photographs and a signature. It works offline, which matters on a site with poor signal.
Receivables ageing runs by customer, and every order and invoice stays linked to the account it belongs to, so a contractor with several sites can be reviewed as a whole before the next release is despatched.
A withheld balance stays open against the customer in the payment tracker and in ageing rather than being closed when the goods were delivered, so it appears on the chase list alongside ordinary overdue invoices.
Yes. The challan, the tax invoice, the e-invoice IRN and QR, and the e-way bill are all raised from the same order lines, so the despatch documents agree with each other without retyping. See delivery challan software.
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Founder-led · Chennai, India · Built and supported by the person who wrote it